Free call sheet template for film and video
A clean, one page call sheet you can print or edit. Call times, contacts, location, schedule, cast and crew, all in the order your team reads them on shoot day.
Free. No sign up. Works in Excel, Google Sheets and Numbers.
What goes on a call sheet
Every good call sheet answers the same questions: when, where, who and what. The template has a place for each of these.
Title, date and day number
The production name, the shoot date and which day it is, like Day 2 of 3, so nobody shows up on the wrong day with the wrong sheet.
Call times
Crew call, first shot, lunch and the estimated wrap. Crew call is the time everyone is ready to work, not the time they leave home.
Key contacts
Producer, director, 1st AD or production manager, the client, and one emergency contact with a phone number.
Location
The full address, a map link, where to park or meet, and the nearest hospital. Add the weather, sunrise and sunset for outdoor shoots.
Schedule
The day block by block: time, scene or shot, a short description, which cast are needed and where it happens.
Cast and talent
Each person with their role, pickup time, call time, hair and makeup time and when they are needed on set.
Crew
Everyone on the shoot by department, with their role, phone number, call time and whether they confirmed.
Notes
Anything people must know before they arrive: special equipment, safety, wardrobe, props and catering.
How to make a call sheet
- Lock the schedule firstThe call sheet comes from the schedule. Finish the shooting order and timings before you fill anything in.
- Set call times backwardsStart from the first shot and work back: setup, hair and makeup, travel. That gives you crew and talent call times that actually work.
- Fill in everyone, onceAdd every crew member and talent with a phone number. A missing number is the call you cannot make at 6am.
- Send it the night beforeSend the final version the evening before the shoot, so people can plan their morning.
- Get every confirmationA call sheet only works if people read it. Ask each person to confirm, and chase anyone who has not.
Let WeClickk build the call sheet for you
In WeClickk, your call sheet is created from the plan you already made: the schedule, crew, cast and locations. Send it to everyone with one link, see who has confirmed, and remind anyone who has not. When the plan changes, the call sheet changes with it.
- Created automatically from your shoot plan
- One link to the whole crew, no PDFs in group chats
- See who confirmed, and remind the rest
- Export as PDF when a client asks for paper
Call sheet questions
What is a call sheet?
A call sheet is a one page document sent to the cast and crew before each shoot day. It tells everyone when to arrive, where to go, what is being shot and who to call if something goes wrong.
Who makes the call sheet?
Usually the 1st assistant director or the production manager. On smaller shoots, the producer or the director often makes it themselves.
When should I send the call sheet?
Send it the evening before the shoot day, once the schedule is final. If something changes after that, send an updated version and make sure everyone sees it.
Can I use this template in Google Sheets?
Yes. Download the Excel file and open it in Google Sheets with File, then Import, or upload it to Google Drive. You can also open it in Excel or Numbers.
Is the template really free?
Yes. Download it, change it and use it on as many shoots as you like. No sign up needed.
Get the free call sheet template
Print the PDF, or edit the spreadsheet for your next shoot.