Free shooting schedule template for film and video
Plan each shoot day the way WeClickk does: in blocks, from crew call to wrap. Plus a shoot overview, locations with how to get in, and pre-production milestones.
Free. No sign up. Works in Excel, Google Sheets and Numbers. An overview tab and one tab per shoot day.
What goes on a shooting schedule
A shooting schedule turns the shot list into a day people can follow. Each row is one block of time.
Times
Crew call, first shot, lunch, estimated wrap and the weather for the day.
Start, end and length
When each block starts and ends. The spreadsheet works out the length for you.
Block type
Crew call, talent call, setup, scene, lunch, travel, wrap, or your own.
Scene and shots
What happens in the block, and the shot numbers from your shot list it covers.
Location and people
Where the block happens and who is needed: talent for a scene, departments for a setup.
Shoot overview
Every day at a glance: date, locations, scenes, crew call and estimated wrap.
Locations
Address, on-site contact and how to get in: parking, load in, gate code, power, quiet hours.
Milestones
The pre-production dates that must land: script, casting, locations, crew and gear, with status.
How to make a shooting schedule
- Start with the shot listGroup shots by location and light, not by script order. Shoot everything in one place before you move.
- Block out the fixed timesPut crew call, talent call, lunch and wrap in first. They anchor the rest of the day.
- Add setup before each sceneEvery new setup takes time to light and rig. Give it its own block.
- Plan the movesAdd a travel block whenever the unit changes location, with time to pack and unpack.
- Send it with the call sheetThe schedule is what the call sheet is built from, so lock it before you send.
Build the day in blocks in WeClickk
In WeClickk you plan each shoot day as blocks: crew call, talent call, setup, scene, lunch, travel and wrap. Scene blocks carry their shots, and the call sheet reads from the schedule, so nothing is typed twice.
- Blocks for crew call, scenes, lunch, travel and wrap
- Scene blocks pull shots from your shot list
- The call sheet builds from the schedule
- Share a standalone schedule by view only link
Shooting schedule questions
What is a shooting schedule?
A shooting schedule is the plan for each shoot day: what is shot, when, where and with whom, from crew call to wrap.
What is the difference between a shooting schedule and a call sheet?
The schedule is the plan for the day. The call sheet is what you send the cast and crew the night before: call times, the day schedule, people and locations on one page.
How long should I give each scene?
It depends on the number of shots and setups. Count the setups, give each one time to light, and add time for resets and moves.
Does the template include costs?
No. A shooting schedule is shared with the whole crew, so it has no rates or budget. Use the production budget template for costs.
Can I use it in Google Sheets?
Yes. Download the Excel file and open it in Google Sheets, Excel or Numbers. Each shoot day has its own tab.
Get the free shooting schedule template
Print the PDF, or edit the spreadsheet for your next shoot.